Group 1 Automotive

Tip 2. Field chooser

The field chooser will allow you to sort all incoming e-mails by the fields you choose.

1. In Outlook, right click on the fields bar located above the emails in your inbox..
2. Select Field Chooser.
3. Drag and drop any field you would like into the field bar.

Note: You can choose to view the size of all incoming emails by selecting the size field. E-mail size are read in kilobytes, 1000 kilobytes equals 1 Meg.

Tip 3. Save a large e-mail to your Hard Drive

In Outlook, choose the email you would like to save on your HD.

1. Select the e-mail
2. Go to File then
Save As.
3. In the drop down menu select your destination. Please choose a destination on your local Hard Drive.
4. Make sure you select .msg as the file type.

Note: You can hold down the shift key and select a range of e-mails, or you can hold down the CTRL key to select individual ones.

Tip 4. Drag and Drop E-mails

A different method to saving your e-mails to the Hard Drive is to drag and drop them to a designated location.

1. Right click and HOLD down the mouse button
2. Drag and drop the e-mail message in your designated location on the c:drive.
3. Select Move Here from the menu that pops up.

Tip 5. Auto Empty Bin

By default, Outlook does not remove files from the Deleted folder when you exit the application. To do this:

1. Go to Tools
2. Click on Options
3. Click on the Other tab
4. Check Empty the Deleted Items folder upon exiting

When you exit Outlook, you will now be prompted if you want to empty the Deleted Folder items.

Tip 6. View the preview panel

The preview panel allows you to view a portion of the email without opening it all the way.

To enable the preview panel

1. In Outlook click on View.
2. Preview Panel.

Tip 7. Quick E-Mail

If you communicate with an employee on a daily basis through e-mail then this tip could be of interest to you.

1. From your desktop, Right click and choose New
2. Select shortcut
3. Enter
mailto:then email and click next.
4. Enter the name of the person who you want to recognize this shortcut by.

Note: In step #3 do not include any spaces. mailto: and the email address need to be together.

Tip 8. Out of office assistant

You can create an automatic reply for all incoming email messages while you are away from the office? For example, you could have an Auto Reply as follows:

I am out of the office the week of August 5th through August 9th. I will return on August 12th. Please call 333-3333 if you need assistance.

To do this, follow these steps:
1. Click Tools
2. Select Out of Office Assistant
3. Select the I am currently Out of the Office option
4. Type the text

Click OK
Now your automatic reply is set up.
Don't forget to turn it off when you get back to the office.

Tip 9. Keyboard Shortcuts
Once you discover keyboard shortcuts, you may find it tough to use your computer without them. Here are three important keyboard shortcuts that you can use to manage e-mail messages in your Outlook Inbox:

" Press CTRL+D to delete the current e-mail message.
" Press CTRL+R to reply to the current e-mail message.
" Press CTRL+F to forward the current e-mail message.

Tip 10. Outlook Web Access

You can check e-mail via the internet through Outlook web access.
Here are the steps to take.

1. Go to www.group1mail.com
2. Click on Access Webmail
3. Select Corporate Group Server

When the logon screen comes up, insert your username and password and for domain leave this field empty. See the example below for details.